Vacation Tracker has moved to a new home at www.vacationtracker.io

The easiest way to track your team’s vacations and days off

Keep track of when your team is out of office

Discover Vacation Tracker

Manage your requests and receive vacation reminders about your team’s absence directly in Slack.

Easy to submit and approve requests

It’s really easy for a team member to request a vacation, day off or a half-day with Vacation Tracker. Simply type in “/vacation” in any channel in Slack and our chatbot will help your team plan their next vacation or day off. Your team can also request sick days, conference days and many other types of out of office requests.

Whenever your team members request time off, your team administrators receive a notification in Slack which allows them to approve or deny vacations. They can also click to go to the dashboard to get an overview of all upcoming vacations before making a decision.

Vacations, Days Off or Half-Days

With Vacation Tracker it’s never been easier to request vacations, days off or half-days. To request any type of time off, all your team members have to do is simply type “/vacation” in any channel in Slack, and they will be presented with various options. After they choose what type of time off they’re requesting, all they have to do it selected the dates, or hours if they’re taking a half-day off, and confirm.

Create Your Own Leave Types

Administrators can easily configure your organization’s leave types through the “Settings” page. The default leave type is “Vacations and Days Off”. All other leave types ranging from Sick Day, Conference, Working Remotely, PTO, Paternity Leave, Jury Duty and more, can be configured by the administrators. And you can have up to 9 completely customizable leave types besides vacations and days off.

Multiple Offices/Teams

If you have several offices in different locations, setting up your teams in Vacation Tracker is a snap. You can even have different administrators for each office to approve time off for their teams and set up holidays globally or for each team separately. You can also filter the calendar and dashboard by teams giving you only the information specific to that team.

Daily/Weekly Notifications

Your Vacation Tracker chatbot will send managers a daily summary of all the pending requests from your team. And once approved, managers and team members will receive reminders directly in Slack about upcoming vacations, days off and holidays.

You’ll never have to worry about coming into the office, and finding out that the person you were counting on isn’t in today. The Vacation Tracker chatbot will be sure to let you know on time who is out of the office which day. You can configure weekly notifications, daily notifications or both depending on your organization’s needs.

Set Your Team’s Holidays Quickly

Administrators can easily set up holidays for each team, whether they’re in multiple locations or not. The holidays can be set globally or for each team individually.

Our Vacation Tracker bot will make sure you’re notified each time a holiday is coming up so you know who will be out of the office.

Export Reports from Vacation Tracker as a CSV file

As an administrator, you can generate and export reliable reports as CSV files.

Through the administrator dashboard, you can generate them to fit your company’s needs, choose the time period you want and export. It has never been easier.

Awesome Dashboard for Administrators

Every message to managers from our chatbot has an embedded link to the dashboard. The dashboard allows managers to easily approve or deny requests, manage notifications, and have a daily, monthly and yearly overview of the team’s vacations and days off.

You can access the administrator dashboard by going to https://dashboard.vacationtracker.io or by clicking “Open Dashboard” in Slack. In your dashboard, you can also manually set the number of days off for each team member, set multiple teams, check history, set vacations, set-up calendar feeds, and export your data into a CSV file.

After you add other administrators for Vacation Tracker, they will also be able to access the dashboard and approve requests even if they are not Slack administrators.

Calendar Feed

Need to synchronize your vacation information with Google Calendar, Outlook or iCal? No problem, Vacation Tracker allows you to pull information directly into your calendar of choice so that you are aware if somebody is on vacation when you try to book a meeting with them.

Visit our FAQ page for more information.

Perfect Integration

Taking notes about vacation requests in a spreadsheet is a thing of the past. With Vacation Tracker it has never been easier to manage your employees' time off requests.

Why we made Vacation Tracker

Back when our team had 6 people, it was easy to keep track of who was out of office and when. As our team scaled to 30 people, it became difficult for us to keep track of when people in our team were away from the office and how many days off they had remaining.

It also became problematic that some team members had no idea when people who worked on the same projects as them took off on vacation or to go to a conference.

At first, our solution was to use an excel vacation calendar. Then we moved to Google Calendars. But both of these did not provide a solution to all the issues we were facing managing our team’s vacation calendar.

Our next step was to try to implement a more comprehensive solution in the form of an HR system. We quickly discovered that most of the HR systems out there have way too many features and as a result, were quite expensive considering we only wanted to use them as a leave management system for our team.

So finally, we decided to create our own employee attendance tracker, but one that would only manage time off for our team and nothing else. We agreed that we would provide integrations into other HR systems but that we wanted to maintain the simplicity of the product by focusing only on vacation calendar management and notifications.

The idea for Vacation Tracker was born.

We’ve written a short background about Vacation Tracker on our new website which you can see here: https://vacationtracker.io/blog/vacation-tracker-employee-attendance/

Have a question?

Get in touch with us if you have any questions or if you’d like to make a suggestion about how to make Vacation Tracker even more awesome.

You can always send us an email to hello@vacationtracker.io

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